EXHIBIT AND COMMERCIAL PROMOTION INFORMATION
Maximize your exposure at Surgical Education Week and the 2025 Annual ASE Meeting as an exhibitor or with a commercial promotion. You’ll gain invaluable access to chiefs of surgery, directors of surgical residency and clerkship programs and surgical residents. A high percentage of these physicians are instrumental in the decision making process for surgical equipment and educational materials and are actively involved in surgical education programs.
EXHIBITS
Why You Need To Exhibit
◊ To gain access to over 900 attendees representing medical schools and educational institutions throughout the United State and Canada and including chiefs of surgery; directors of surgical residency and clerkship programs; and surgical residents.
◊ To showcase your products and services to these physicians who are instrumental in the decision making process for surgical equipment and educational materials. Many of the attendees are responsible for and actively involved in surgical education programs with a dedicated interest in adult learning, performance evaluation, research design, curriculum development and teaching.
◊ To meet these prominent leaders face-to-face in a relaxed, convenient location.
What Are The Benefits To You
◊ Exhibits are located in a high-traffic area, in the foyer outside of the general session room.
◊ Refreshment breaks are scheduled in the exhibit area to maximize traffic.
◊ A Joint ASE/APDS Reception will be held in the exhibit area with a hosted bar and hors d’ oeuvres.
◊ Acknowledgement of support in meeting app, signage and break slides and from the podium during opening and closing remarks and the ASE Awards Banquet.
Exhibit Specifications
The tabletop rental fee includes:
◊ One 6’ x 2’ draped display table
◊ Two side chairs
◊ Tabletop exhibitor ID sign
◊ Exhibitor badges (four per exhibiting company)
Exhibit Hours
SET UP
◊ May 6th – 12:00 pm – 6:00 pm
EXHIBIT OPEN TO ATTENDEES
◊ May 7th – 9:00 am to 4:00 pm and 6:30 pm to 7:30 pm (for Joint APDS/ASE Reception to be held in exhibit area)
◊ May 8th – 9:00 am to 4:00 pm
◊ May 9th – 9:00 am to 1:00 pm
TEAR-DOWN
◊ May 9th – 1:00 pm to 4:00 pm
Click here for Exhibit Application
COMMERCIAL PROMOTION OPPORTUNITIES
Platinum Level Commercial Promotion: $10,000
◊ Recognition as supporter of Thinking Out of the Box and Candlelight Session
◊ Invitation to and recognition at the Awards Banquet (two tickets)
◊ Banner ad in ASE meeting app with hyperlink to company website
◊ One exhibit space in prime location (placement based on availability)
◊ Recognition on meeting slide (separate slide with graphic logo)
◊ Recognition on poster in meeting foyer
◊ Recognition of support by ASE president during opening and closing remarks and Awards Banquet
◊ Acknowledgment in ASE meeting app with logo, company description and web link
Gold Level Commercial Promotion: $5,000
◊ One exhibit space in prime location (placement based on availability)
◊ Recognition on meeting slide
◊ Recognition on poster in meeting foyer
◊ Recognition of support by ASE president during opening and closing remarks and Awards Banquet
◊ Acknowledgment in ASE meeting app with logo, company description and web link
Silver Level Commercial Promotion: $2,500
◊ Recognition on meeting slide
◊ Recognition on poster in meeting foyer
◊ Recognition of support by ASE president during opening and closing remarks and Awards Banquet
◊ Acknowledgment in ASE meeting app with logo, company description and web link
Lunch & Learns: $7,500 (+ charges for food & beverage/AV)
Participating companies will have the chance to host an educational Lunch & Learn event during the ASE Annual Meeting on Wednesday, May 9th. Lunch is not provided for general meeting attendees so this is a unique opportunity for them to have lunch at the hotel while attending an educational session of your design with your chosen presenters (to be approved by program chair in advance). While not considered part of the official ASE program, these events will be promoted in the meeting app and eblasts to pre-registrants.
URM Trainee Scholarship: $2,000
The ASE DEI committee is offering two travel scholarships in the amount of $1,000 each for trainees who are considered underrepresented in the surgical community and who are interested in attending the Annual Meeting. The scholarship funds would be used to cover the costs of meeting attendance such as airfare and hotel lodging. This initiative is in keeping with the ongoing mission of the ASE to make a home for all in the surgical education community, encompassing a commitment to Diversity, Equity and Inclusion (DEI).
Commercial Promotion will include:
◊ Recognition of support by ASE president during opening and closing remarks and Awards Banquet
◊ Acknowledgment in ASE program app with logo and web link
Finding Aspiring Surgeons for Tomorrow Community Outreach Event: $1,500 (or in-kind equipment donation)
This event will be organized jointly with the APDS to spread awareness of career opportunities in the medical field. Monetary and in-kind sponsorships (laparascopic box trainers) will be accepted.
Commercial Promotion will include:
◊ Recognition of support by Event Chair during event
◊ Recognition of support by ASE and APDS presidents during opening and closing remarks and Awards Banquet
◊ Acknowledgment in meeting aps with logo and web link
Family Care Grants: $1,500
Several $500 scholarships will be awarded to alleviate childcare burdens for ASE members traveling to the meeting. These scholarships can be used to support travel of another caretaker to the meeting, childcare in Seattle, or to secure childcare arrangements at home while the ASE member attends the meeting in Seattle. This initiative was launched to encourage in-person meeting attendance by ASE members in the early stages of their career.
Commercial Promotion will include:
◊ Recognition of support by ASE president during opening and closing remarks and Awards Banquet
◊ Acknowledgment in ASE program app with logo and web link
Scientific Posters: $1,500
The posters provide an opportunity for depicting ideas and research results. In addition, they provide a chance to discover and share activities in surgical education and to have individual discussions with the poster presenters. Requested abstract topics for the meeting include:
Assessment
Curriculum Development
Diversity, Equity, and Inclusion
Education Technology
Faculty Development
Global Surgical Education
Interprofessional Education
Program Evaluation
Recruitment and Selection
Simulation
Teaching Methods
Wellness/Well-Being
Other
Commercial Promotion will include:
◊ Recognition on poster at entrance to Scientific Poster area
◊ Recognition of support by ASE president during opening and closing remarks and Awards Banquet
◊ Acknowledgment in ASE program app with logo and web link
Refreshment Breaks: $1,500*
The refreshment breaks will be held in the exhibit area, in the foyer immediately outside of the general session room.
Commercial Promotion will include:
◊ Recognition on poster in exhibit area (during breaks)
◊ Recognition of support by ASE and APDS presidents during opening and closing remarks and Awards Banquet
◊ Acknowledgment in meeting apps with logo and web link
*Letter of agreement required
SEW App Banner Ad: $1,500
Scrolling advertisement on home page of ASE program app (includes hyperlink to advertiser’s website)
Application deadline March 7, 2025.
To secure a commercial promotion or visibility opportunity, please use the following link:
www.surgicaleducation.com/industry-commercial-promotion-application/
For more information on any of the above opportunities, please contact Jenay Root, Development Manager:
Phone: 310.215-12266, ext. 127
Email: [email protected]
2024 ASE Industry and Foundation Sponsors
2024 Surgical Education Week Exhibitors