EXHIBIT AND COMMERCIAL PROMOTION INFORMATION
Support the 2023 ASE Annual Meeting as an exhibitor or with a commercial promotion and gain access to chiefs of surgery, directors of surgical residency and clerkship programs and surgical residents. A high percentage of these physicians are instrumental in the decision-making process for surgical equipment and educational materials and are actively involved in surgical education programs.
Check back in November for more detailed information and to apply online
EXHIBIT SPACE – $1,850 ($2,000 after early application deadline)
For more information, please contact Jenay Root, Development and Exhibit Manager at [email protected]
All exhibit spaces include:
◊ One 6′ by 2′ draped display table
◊ Two side chairs
◊ Tabletop exhibitor ID sign
◊ Exhibitor badges (four per exhibiting company)
EXHIBIT SCHEDULE
times may be subject to change
Wednesday, April 12
Exhibits open: 9:00 am – 4:00 pm
Morning and afternoon breaks in exhibit area
Thursday, April 13
Exhibits open: 9:00 am – 4:00 pm
Morning and afternoon breaks in exhibit area
Friday, April 14
Exhibits open: 9:00 am to 1:00 pm
Morning break in exhibit area
TRAFFIC GENERATING ACTIVITY
◊ Exhibits are located in a high-traffic area, in the foyer outside of the general session room
◊Refreshment breaks are scheduled in the exhibit area to maximize traffic
◊ Exhibitor Passport Program encourages attendees to visit each booth to qualify for a prize drawing
◊ Acknowledgment of support in meeting app, signage and break slides and from the podium during general sessions and ASE Awards Banquet
COMMERCIAL PROMOTION OPPORTUNITIES
PLATINUM LEVEL COMMERCIAL PROMOTION – $10,000
◊ One exhibit space in prime location (placement based on availability)
◊ Recognition on meeting slide (separate slide with graphic logo)
◊ Recognition on poster in meeting foyer
◊ Recognition of support by ASE president
◊ Invitation to and recognition at the Annual ASE Banquet
◊ Scrolling advertisement on home page of SEW program app (banner ad)
◊ Acknowledgement in SEW program app with logo and web link
Application Deadline: March 3, 2023
Additional benefits to be announced. Check back in November for more information.
GOLD LEVEL COMMERCIAL PROMOTION – $5,000
◊ One exhibit space in prime location (placement based on availability)
◊ Recognition on meeting slide (separate slide with graphic logo)
◊ Recognition on poster in meeting foyer
◊ Recognition of support by ASE president
◊ Recognition at the Annual ASE Banquet
◊ Acknowledgement in SEW program app with logo and web link
Application Deadline: March 3, 2023
SILVER LEVEL COMMERCIAL PROMOTION – $2,500
◊ Recognition on meeting slide (separate slide with graphic logo)
◊ Recognition on poster in meeting foyer
◊ Recognition of support by ASE president
◊ Recognition at the Annual ASE Banquet
◊ Acknowledgement in SEW program app with logo and web link
Application Deadline: March 3, 2023
SEW APP BANNER ADVERTISEMENTS – $1,500 EACH
Scrolling advertisement on home page of SEW program app (includes hyperlink to sponsor’s website)
Application Deadline: March 3, 2023
COMMERCIAL PROMOTION – THINKING OUT OF THE BOX SESSION – $1,500
Submissions for this session are to include creative ideas used in the presenter’s institution. It is expected that these
presentations showcase novel ideas that have not yet been subjected to scientific scrutiny. Data slides are discouraged.
Selections for video presentation are at the discretion of the reviewers.
Commercial promotion will include:
◊ Recognition on poster outside of session room
◊ Recognition of support by moderator of session
◊ Acknowledgement in SEW program app with logo and web link
Application Deadline: March 3, 2023
COMMERCIAL PROMOTION – SCIENTIFIC POSTERS – $1,500
The posters provide an opportunity for depicting ideas and research results. In addition, they provide a chance to discover and share activities in surgical education and to have individual discussions with the poster presenters. Requested abstract topics for the meeting include:
» Assessment
» Curriculum Development
» Diversity, Equity, and Inclusion
» Faculty Development
» Program Evaluation
» Simulation
» Teaching Methods
» Other
Commercial program will include:
✓ Recognition on launch page of meeting platform with logo and web link
✓ Recognition on launch page for posters with logo and web link
✓ Recognition on break slide
✓ Acknowledgement in SEW program app with logo and web link
Application Deadline: March 3, 2023
COMMERCIAL PROMOTION – HIGH SCHOOL OUTREACH EVENT: $1,500 (or in-kind equipment donation)
This event will be organized jointly with the APDS and held at a local high school to spread awareness of career
opportunities in the medical field. Monetary and in-kind sponsorships (laparascopic box trainers) will be accepted.
Commercial promotion will include:
◊ Recognition of support by Event Chair
◊ Acknowledgement in SEW program app with logo and web link
Application Deadline: March 3, 2023
COMMERCIAL PROMOTION – REFRESHMENT BREAKS: $1,500
The refreshment breaks will be held in the exhibit area, in the foyer immediately outside of the general session room.
Commercial promotion will include:
◊ Recognition on poster in exhibit area (during breaks)
◊ Recognition of support by ASE president
◊ Acknowledgement in SEW program app with logo and web link
Application Deadline: March 3, 2023
COMMERCIAL PROMOTION – FAMILY GRANTS: $1,500
Several $500 grants will be awarded to alleviate childcare burdens for ASE members traveling to the conference.
These grants can be used to support travel of another caretaker to the conference, childcare in San Antonio, or to
secure childcare arrangements at home while the ASE member attends the conference in San Antonio. This initiative was
launched to encourage in-person meeting attendance by ASE members in the early stages of their career.
Commercial promotion will include:
◊ Recognition of support by ASE president from podium
◊ Acknowledgement in SEW program app with logo and web link
For more information on any of the above opportunities, please contact Jenay Root, Development Manager at
email: [email protected] or tel: 310-215-1226, ext. 127.
Instructions for submitting logos, company/product descriptions, images/links, etc. to be provided upon receipt of application.